Event Planning Form 1. Check the St. Tom's calendar 2. Speak with adviser (i.e. purpose, timing in relation to other St. Tom's events, location in regard to audience size) 3. Request the room through Mari Gmyrek(firstname.lastname@example.org) Room requestors are responsible for taking attendance during the gathering and for sanitizing the space. Attendance sheets must be turned into the Office immediately following use of the reserved space. If a St. Tom's staff member is NOT part of a scheduled room reservation, the room requestor must be trained on sanitizing protocol in advance of the scheduled reservation. Note: Masks are required in all meeting spaces along with social distance (6 feet). Seek guidance from Martin Schap, director of operations, for kitchen and public space use guidelines.Event Title*Organization Sponsoring Event*AdorationAdult Faith FormationBoiler AwakeningBoiler Awakening (Fall)Boiler Awakening (Spring)Boilermakers for LifeBridges of HospitalityCALL 20/30Catholic Truth LeagueCentering PrayerChant GroupChristian Family MovementCROSSCTL (Catholic Truth League)Discernment GroupDominican LaityESTEEMExaltFamily PromiseFood and FellowshipFoundations for HaitiansGrand PrixHaiti CommitteeHealth CabinetHispanic CatholicsHispanos con CorazonHow-To FestivalIGNITEIndoCatsIndonesian CatholicsJustice with PeaceKids HopeKnights of ColumbusLegion of MaryLife GuidesLifeguides (Religious Ed interns)Liturgical MinistriesMARKMen's Discernment GroupMission TripsMoSTMusic MinistryMVMT DNever AloneNew Student OvernighterParish CouncilPCS AmbassadorsPCS InternPCS OfficersPCS RacingPCS SeminarsPCS SocialsPCS SportsPurdue Catholic MenPurdue Catholic StudentsPurdue Catholic WomenSchoenstatt Rosary'Spring Break Mission TripsSt Thomas Aquinas Chant ChoirSt. Tom's MiceStudent-Led ChoirsSunday Night DinnerThe Story of SalvationTheology CoursesTheology on TapTransitions RetreatUNITE RepsWomen on a JourneyWomen's Discernment GroupOtherWhat organization is sponsoring the event?*Contact Person* First Last Phone*Email*(Purdue email if student) Which staff member approved this event?*Fr ChrisFr. TomFr. MikeFr. BrentDeacon DanMartinDeeGrantEileenMariBradTomJohnCarolynMaryStart Date* Date Format: MM slash DD slash YYYY No events are scheduled during Purdue’s Finals Week due to the building being reserved exclusively for students to study.Start Time* : HH MM AM PM Setup Start Time* : HH MM AM PM End Date* Date Format: MM slash DD slash YYYY End Time* : HH MM AM PM Clean-Up Finish Time* : HH MM AM PM Does this event repeat?*YesNoPlease do not schedule events during Purdue breaks, dead week or finals week. List dates event repeats Will this event take place online?*YesNoPlease include log-in information hereRoom(s) RequestedNote the max seated occupancy by each room name. You can report problems with the room(s) or amenities through the iPads located outside of the rooms. Room 3 (6) Room 5 (6) Room 6 (6) Newman Hall (28) Siena Rooms (24 Full, 12/side) Thomas More Rooms (24 Full, 12/side) Kitchen (6) Room 22 (10) Room 23 (8) Room 24 (8) Conference Room (6) Rooms 1-6 are specifically reserved for Family Promise, please see their webpage for dates. Do you need any of the following? TV Projector Laptop DVD player External Speakers Microphone Other Room Need (Other)Description of Event (2-3 sentences)*Additional information we should know.How would you like this event advertised?Due to volume and importance of requests, we cannot guarantee all advertising requests. PCS Flocknote (If event is for student parishioners) St. Tom’s Parish Flocknote (Events for all parishioners) Sunday Night Dinner (SND) Announcements (Events for all parishioners) Wednesday Night Mass Announcements (If event is for student parishioners) PCS Social Media (If event is for student parishioners) Mass Announcement Requests Bulletin Article Requests Digiboard Bulletin Board Announcement Type*PresiderNon-PresiderDate to Give Non-Presider Announcement* Date Format: MM slash DD slash YYYY Dates to Give Presider Announcement Mass Announcement*1-2 sentences (Deadline: 10:00AM on Thursdays)Masses and Who Will be Saying Each Announcement*• No longer than one minute.• Deadline: 10:00AM on Thursdays• You will receive confirmation of date requested. There is only one non-presider announcement per Mass.Mass TimeFirst NameLast Name Date to Appear in Bulletin* Date Format: MM slash DD slash YYYY Bulletin Article*• Paragraph format; see current bulletin for examples.• Deadline: 10:00AM the Friday (9 days) before the Sunday’s bulletin in which the article will appear.• Please send image(s) to email@example.comStart Date to Display on Bulletin Board* Date Format: MM slash DD slash YYYY NameThis field is for validation purposes and should be left unchanged.